Features

Point Of Sale

Automatic updating of stock-on-hand, gross sales & margins, units & values
Integrated EftPos
Cashier ID logged against each line item sold
Cashier ID logged against each sale
Add new customer at time of sale - all modes
Search for customer by code or name at time of sale
Search via either window or line by line
Retail cash sales / Retail charge sales
Lay-by sale / Lay-by payments
Issue & Redeem Gift Voucher
Auto check for accounts over credit limit
Auto check for disputed accounts
Ability to add or edit a lay-by sale
Auto lay-by deposit calculation
Barcode reader capability
Intergrated EFTPOS
Keyboard entry & RS-232C barcode scanning in line
Auto determining code / size / colour by barcode
Last payment date, value & docket number on screen enquiry
Auto calculation of due by date printed on customer lay-by receipt
Wholesale cash sales / Wholesale charge sales
Sales tax included & excluded sale tracking
Collects customer details at point of sale in all sales modes
5 level stock searching during sale
On screen sub-totalling during sale
Suspension of sales / Cancellation of sales
Invoicing directly from customer order
Discount authorisation facility
Manual price overide
Discount by either % or $ value by line item
Discount by either % or $ value by bulk at end of sale
Bulk discount re-distributed evenly accross all items sold
Auto price determining by customer / Auto discount calculation by customer
Auto pricing
On sale price detection
On sale price detection by price level, within specified date range
Return stock facility
Cancel line facility
Stock enquiry function during sale
Enter manual comments on docket
5 level pricing structure at point of sale
Produces 40 column receipt
Produces 80/132 column pre-printed professional invoice
Void sale key / Repeat sale key / Multiple sale key
Multiple payment tender type - cash / credit card / cheque / credit note
Foreign currency conversion
Credit note system
Auto change calculation
Optioinal sales docket printing
Ability to reprint sales dockets
Print to multiple printers - 40 / 80 132 column
Prints lay-by terms on dockets
Variable lay-by terms
Full stock enquiry from point of sale menu
Ability to disable on screen cost & profit figures from staff
Stock enquiry displaying outstanding customer & purchase orders, plus purchase order delivered
Customer enquiry from point of sale menu displaying ..
...customer details ...transactions ...sales history ...sales orders
...standing credit cards ...user defined details ...accounting terms
...freight company details ...account details

Income and Expense Control

Customer account payments
Automatic updating of customer accounts and cash position
Search by customer name or code
Gross, nett & settlement discounts
Pre-payments to customer account
Matching of payments against individual transactions
Easy payment dispersal
Multiple Tendering
30 user defined sundry income accounts

End of Day Procedures

Easy entry of daily banking
Multiple banking sessions
Consolidation of banking sessions to final tally
Reporting of final tally, list of cheques, breakdwon of credit cards / notes & coins
Distinguish between bankable & non-bankable moneys
Standard opening/closing float or variable closing floats
Overs & unders tracking by payment type by day, week, month etc.
Sales & balance reporting
End-of-day restocking report
Supplier preformance report, by value, cost, profit & units

Point of Sale Reporting

Sales report by:
...cashier ...performance ...% gross sales ...% profit
Sales report by sale type
Point of sale balancing statement including income, expenses, credit notes, payments
Department analysis by units, value & % of total
Customer analysis by hours, dollar,average items & value per customer
Departmental analysis by gross, discount, nett & margins
Division analysis by gross sales, discount, nett sales & margins
Price class analysis by gross sales, discount, nett sales & margins
Sale type analysis by gross sales, discount, nett sales & margins
Overdue lay-by report
Sales tax reporting for variable periods, rates, types & stock classes
Income & expense reporting by individual transactions or totals.
Credit note reporting by usage & outstanding
Sales transaction audit trail
Sales by line item by cashier showing all details including gross, profits, margins & discounts
Cashier comparison across company / branches
7 year financial history reporting by sales profit & banking by branch / consolidated
7 year financial history comparison reporting
Extremely flexible cashier commission and discount management system
Cashier commission summaries
Electronic mail betwenn branches
Inter branch communications proprietry
Price change notification at remote store

Customers (Debtors)

Open item or balance carried forward accounting
Access by customer code or name
Add, modify & delete customer details options
6 account groups / 6 account categories
Disputed account management
Price class by customer
Standing % discount by customer
Variable credit terms
Credit limit control
User defined credit card, prefixes & numbers
User defined customer marketing details
Freight company details by customer
On screen transaction enquiry displaying actual sales data
Transaction type masking
On screen sales history enquiry
Full sales order enquiry, displaying current & historical orders with delivery status
On screen account status
Manual transaction posting facility for invoices, credits, payment, plus debit & credit journals
Transaction matching
Automatic overdue account charge generation
Pre-payment facility to customer accounts
Match payment against individual transactions
Easy payment dispersal

Customer Reporting

Comprehensive reports selection criteria include:
... Open item or balance forward ... Account exclusions ... Screen or printer
... From customer to customer ... Include or exclude lay-by sales
Aged trial balance
Transaction listing by date or account order
Statements
Customer details listing
Mailing labels
Extensive customer sales history report from date to date
Best customer reports producing sales value & units by month
Best customer mailing labels
Customer stock sales analysis by month, stock line, department, category, supplier, etc.

Sales Order Entry

Add, modify & delete sales order options
Customer name or code search facility
Automatic or manual generation of sales order number
Input of cashier no., sales tax no., order date, customer order no., air-road-pickup delivery, deliver date plus extra delivery instructions
Multiple stock search facility during placing or modify an order
Multi-size & colour ordering
On screen calculation key, displaying sales tax where applicable
Full stock enquiry during place or modify an order
Facility for entered comment lines on an order
Easy line deletion
On screen stock availability by line item at time of placing or modifying order
Breakdown of line item by quantities supplied ex-stock & ex-supplier
Full on screen sales order enquiry, displaying current & historical orders with delivery status

Sales Order Entry Reporting

Comprehensive reports selection criteria include:
... By Customer, stock code or order date
... Selections from & to for ... customer code ... sales order no. ... date ordered
... supplier code ... delivery date ... Display short fall by either stock shortages or uninvoiced
... Totals only ... Selection by customer type & report flag
... By size & colour displaying ordered, invoiced & short fall ... Exclusion of account codes
... Special search criteria bu supplier, department, sub-depart., product, category & report flag
Sales order report displaying customer name, customer order no., sales order no, date ordered, stock code, description, sell price & extension, quantities -ordered - invoice & shortfall by size & colour, complete with totals

Suppliers (Creditors)

Open item or balance carried forward accounting
Access by supplier code or name
Add, modify & delete supplier details options
6 account groups / 6 account categories
Disputed account management
Prompt payment % discount & days
Variable credit terms
Order cancelation period in days
On screen transaction enquiry displaying actual purchasing data
On screen purchase history enquiry
User defined dissections
On screen dissection history enquiry by month, displaying date, account code, reference, transaction type, debit & credit amounts
On screen account status
Manual transaction posting facility for invoices,credits, payment, plus debit & credit journals
Transaction matching
Match payment against individual transactions
Easy payment dispersal
Automatic Payments based on maximising settlementdiscounts

Suppliers Reporting

Comprehensive reports selection criteria includes:
...Open item or balance forward ...Account exclusions
...Screen, printer or disk ...From supplier to supplier
Aged trial balance / Aged balance listing
Transaction listing by date or account order
Purchase dissection report
Supplier details listing
Outstanding Purchase Order Report by supplier, stock item, size & colour
Outstanding Payments Report by Supplier
Settlement Discount Report
Cash Requirements Report

Purchasing Budget

4 year purchase budget by month
Modify budget option
Total yearly budget figures
On screen budget/order comparison
6 monthly purchase order committment report by supplier available to either (p)rinter or (s)creen with selection by supplier type & category

Purchase Order Entry

Add, modify & delete purchase order options
Supplier name or code search facility
Automatic or manual generation of purchase order number
Input of cashier no., sales tax no., order date, customer order no., air-road-sea-pickup delivery, deliver date plus extra delivery instructions
Multiple stock search facility during placing or modify an order
Multi-size & colour ordering
Ability to set future retail selling price
On screen purchase budget alarm where budget is exceeded
Add new stock during place or modify order
Full stock enquiry during place or modify an order
Facility for entered comment lines on an order
Easy line deletion
Full on screen purchase order enquiry, displaying quantities ordered - delivered - balance
Automatic order generation based on re-order qty's & levels with on screen modification for either select suppliers or all supplier

Purchase Order Entry Reporting

Comprehensive reports selection criteria include:
... By Supplier, stock code or order date ... Selections from & to for ... supplier code
... purchase order no. ... date ordered ... supplier code ... delivery date ...
Display short fall only ... Totals only ... Selection by supplier type /category & report flag
... By size & colour displaying ordered, delivered & un-delivered balance
... Special search criteria by supplier, department, sub-depart., product, category & report flag Purchase order report displaying supplier name, purchase order no, date ordered, date due, stock code, description, cost price & extension, quantities - ordered - delivered &
un-delivered, value un-delivered, complete with totals

Stock Control

Multi-size & colour stock control
Hyper-text search facility
5 level stock lookup including barcode
5 tier stock categorisation
16 colours per stock item
Unlimited Colours - 5 Character Colour Code with 20 Character Colour Decriptor
4 size ranges per stock item
18 sizes per stock item
Auto Generation of Barcodes by Size & Colour
Auto Importing of Suppliers information and/or Barcodes (where applicable)
Season flag field
Purchase flag field
2 comments line per stock item
Multiple sales tax rates
Last & average costings
5 level pricing structure
Group or Branch Costing selection
Markup % calculation for selling prices
Re-order quantities & levels
Stock enquiry showing pricing, stock-on-hand, stock on sales & purchase order
(inc. P/O delivery dates), qty- value-profit sold MTD & YTD
On-sale price maintenance

Stock Received

Print Receiving Log
Print Price Labe1s
Print Barcode Labels
Automatic Selection of either Supplier Barcode, System Generated Barcode or Price Ticket
Updating of Cost & 5 x Sell Prices
Batch Code control with costings
Manual Receive or Receive Off Purchase Order
Updating of Purchase Order Details
Automatic Cancelation of Backorders
Automatic Updating of Creditors
Cut Off Control for Forward Order
Change Stock Item Descriptors
Selection of Number of Labels to Print
Multiple Search Method
Ability to change Invoice Posting Date
Purchase Dissection Updating including Freight & Insurance breakdown
Automatic dispersal of Freight across incoming Stock Items
Foreign Currency Conversion
Ability to Set Forward Selling Price

Return to Supplier System (RTS)

Over Supplied / Over Charged or Damaged
Customer Repairs & Replacements
Stock Enquiry for RTS Stock Items
Customer Enquiry for RTS Stock Items
RTS Report by Supplier, Customer, Stock Item, Date or Reference with full search criteria
Ability to Received either a Credit, Replacement (with same or different Stock Item) or Customer Repair
Automatic Updating to Creditors

Stock Movements

Stock Transfer In / Stock Transfer Out
Stock Transfer In & Out with automatic updating
Stock Transfer Slip Printing
Stock Transfer via Hand Held Data Capture Unit

StockTakes

Stocktake Forms
Manual Stocktake Entry
Stocktake via Hand Held Data Capture Unit
Stocktake Exception Report
Stocktake Variance Report
Automatic Stocktake Update within Multi-Store Environment

Stock Control Reporting

Comprehensive reports selection criteria including :
Selections from & to for
... supplier ... department ... sub-department ... product ... category ... Report flag selection
Selection of report grouping by :
... supplier ... department ... sub-department ... product ... category
Reports by
... consolidated (select reports only) ... size & colour ... totals only
Stock details
Inventory levels
Sales Analysis
Price reductions
Price tickets
Barcodes

Historical Reporting

Historical sales
Low stock projections
Slow moving stock
Return on investment
Best / worst sellers
Best sellers historically
Sales by month
Sales by customer & month
Sales by customer type & month

Special Stock Reporting Systems

Stock Sellout Report showing % sellout by Supplier, Style, Size & Colour
36 Month Historical Sales by Supplier, Month, Style, Department & Category
sorted by units, value, or profit
Automatic Restocking by Branch, by Stock Turn
Week, Month & Year to Date Sales & Margins Analysis

Stock Transaction Reporting

Stock movements
Stock sold
Stock received
Stock transfers
Internal use
Dead stock

Branch Consolidation & Communications

Secure Internet Comunications using propriety encryption and compression
Multi-Warehousing
Multi-warehousing stock enquiry by locations & size/colour
Inter-store stock transfer facility
Inbuilt communication between multi-store locations
Multi-level communication sessions
Unattended communications & updating
Auto compression & encryption of all data transmitted via communication sessions
Interstore password protection / security on all communication sessions
Communications log & updating report
Downline of updated & new stock information
Pullback of all sales, stock & customer information
Sales periods & price range maintenance

Branch Consolidation Reporting

Consolidated inventory
Consolidated sales analaysis
Sales & balance
Branch sales & balance check

Reconciliations

Inter-store automatic transfer reconciliation
Debtors account reconciliation
Gift Voucher reconciliation

Accounting Exports (optional)

Data export to Cashbook, Myob or general ledger software